Frequently Asked Question

1. Switch to Calendar View Quickly

• Shortcut: Ctrl + 2

• What it does: Instantly takes you from your Mail, People, or Tasks view to the Calendar in Outlook.

• Why use it: Saves time compared to clicking the Calendar icon.

2. Turn an Email into a Calendar Event

• Method: Drag & Drop

• Steps:

  1. In Mail view, click and hold the email you want to schedule.

  2. Drag it to the Calendar icon in the lower-left navigation bar (or onto the Calendar tab if open).

  3. Outlook opens a new Event window with:

     • Email subject as the event title.

     • Email body in the event notes.

  4. Add attendees, date, and time.

  5. Click Save & Close (or Send if inviting people).

Pro Tips

• Works in both Outlook Desktop and Outlook Web (with slight visual differences).

• You can also use Ctrl + 1 to return to Mail view and Ctrl + 3 to switch to Contacts.